Broker Document Portal - Commercial

Your finance documents all in one place

At Hitachi Capital Business Finance, we’re committed to making your customer's experience the best as possible. Below you will find all the documents relevant to your type of deal.

Hire Purchase Non-Regulated

Document Name	Description	Type	Size
Non Regulated Hire Purchase - HCBF310 V5 04.19 (PDF 2MB)	Available for Limited Companies, 4 or more partners or £25k+ Business Use Assets	PDF	2MB	DOWNLOAD
Non Regulated Hire Purchase (below £50,000) Short Form - HCBF280 V4 04.19 (PDF 886Kb)	For Non-Regulated agreements where the amount of credit is under £50k	PDF	886Kb	DOWNLOAD
Variable Rate Hire Purchase Non Regulated - HCBF240 V4 04.19 (PDF 3MB)	Non-Regulated Variable Rate linked to LIBOR. Please refer to your account manager if you have not been sold this product previously	PDF	3MB	DOWNLOAD

Hire Purchase CCA Regulated

Document Name	Description	Type	Size
Regulated Hire Purchase - HCBF260 V6 09.19 (PDF 1MB)	For Sole Traders, 2 or 3 Partners where the total amount of credit is under £25k or if it is a private use asset for a private individual below £60,260	PDF	1MB	DOWNLOAD
Hire Purchase Regulated £60,260+ with addendum - HCBF261 V6 07.19 (PDF 2MB)	For Sole Traders, 2/3 Partners who wish to finance a horsebox or car over £60,260	PDF	2MB	DOWNLOAD

Leases

Document Name	Description	Type	Size
Dual Purpose Finance Lease Hire Agreement - HCBF350 V5 04.19 (PDF 2MB)	Applicable for both Regulated and Non-Regulated Customers, SPR and Rebate Percentage present (Business Use Only)	PDF	2MB	DOWNLOAD
Dual Purpose Fixed Period Hire Agmt for Soft Assets - HCBF352 V3 04.19 (PDF 3MB)	Applicable for both Regulated and Non-Regulated customers, to be signed for soft assets (Business Use Only)	PDF	3MB	DOWNLOAD
Dual Purpose Minimum Period Hire Agmt for Soft Assets - HCBF353 V1 09.19 (PDF 644Kb)	Applicable for both Regulated and Non-Regulated customers, to be signed for soft assets (Business Use Only)	PDF	644Kb	DOWNLOAD
Purchase Contract for Soft Asset Hire Agreements (PDF 292Kb)	For Soft Asset deals only. To be completed and signed by the introducer who agrees to buy the asset back at the end of Agreement.	PDF	292Kb	DOWNLOAD
Dual Purpose Minimum Period Hire Agmt for Soft Assets - HCBF353 V1 09.19 (PDF 644Kb)	Applicable for both Regulated and Non-Regulated customers, to be signed for soft assets (Business Use Only)	PDF	644Kb	DOWNLOAD
Buyback Agreement - HCBF607 V4 05.18 (PDF 317Kb)	Where the third party opts to buyback the goods at the end of the agreement	PDF	317Kb	DOWNLOAD

Return Conditions

Document Name	Description	Type	Size
Return Conditions Grounds Maintenance, Material Handling and Construction HCBF627 01.15 (PDF 217Kb)	This covers: Groundscare including golf carts, construction, materials handling & standard agricultural assets	PDF	217Kb	DOWNLOAD
Return Conditions Trailers HCBF632 01.15 (PDF 258Kb)	This covers: Trailers only	PDF	258Kb	DOWNLOAD
Return Conditions Commercial Vehicles HCBF631 V3 02.15 (PDF 338Kb)	This Covers: Heavy goods vehicles, light commercial vehicles, bus & coaches	PDF	338Kb	DOWNLOAD
General Return Conditions HCBF628 01.15 (PDF 590Kb)		PDF	590Kb	DOWNLOAD

Coronavirus Business Interruption Loan Scheme (CBILS)

Document Name	Description	Type	Size
CBILS Knowledge Test 03.20 (PDF 66Kb)	To be completed by the introducer	PDF	66Kb	DOWNLOAD
CBILS Product Information Guide for Introducers 05.20 (PDF 258Kb)	A guide to the coronavirus business interruption loan product	PDF	258Kb	DOWNLOAD
CBILS Process Guide for Introducer use 05.20 (PDF 124Kb)	Coronavirus business interruption loan process guide	PDF	124Kb	DOWNLOAD
CBILS FAQ’s 05.20 (PDF 174Kb)	Coronavirus business interruption loan frequently asked questions	PDF	174Kb	DOWNLOAD
CBILS Introducer Checklist (PDF 162Kb)	To be completed by the introducer and sent in with all CBIL proposals	PDF	162Kb	DOWNLOAD
Introducer Payment Checklist For CBILS Hire Purchase 05.20 (PDF 157Kb)	To be completed by the introducer and sent in with all CBIL proposals for Hire Purchase deals	PDF	157Kb	DOWNLOAD

EFG Paperwork

Document Name	Description	Type	Size
EFG Information Guide 08.19 (PDF 145Kb)	Introducer EFG Information Guide for Brokers	PDF	145Kb	DOWNLOAD
BBB EFG Brochure 03.19 (PDF 1MB)	BBB EFG Brochure 03.19	PDF	1MB	DOWNLOAD
EFG Process Guide 08.19 (PDF 61Kb)	EFG Process Guide for Brokers	PDF	61Kb	DOWNLOAD
EFG Scheme Features to be conveyed to Customers (PDF 140Kb)	EFG Scheme Features to be conveyed to Customers	PDF	140Kb	DOWNLOAD
EFG Financial Summary 08.19 (PDF 89Kb)	Required in order to raise EFG Documentation	PDF	89Kb	DOWNLOAD
EFG Fee Calculator V10 04.19 (XLSX 105Kb)	Brokers to use for calculating the fee payable by the Customer	XLSX	105Kb	DOWNLOAD
EFG Data Protection and Disclosure Form 05.19 V3 (PDF 250Kb)	Customer to complete and submit to HCBF on or prior to Pay-out (see examples below on how to complete the form)	PDF	250Kb	DOWNLOAD

EFG Data Protection & Disclosure Form Examples

Document Name	Description	Type	Size
Data Protection & Disclosure Form EXAMPLE for Personal Guarantor (PDF 387Kb)	How a Personal Guarantor should complete the Data Protection and Disclosure Declaration	PDF	387Kb	DOWNLOAD
Data Protection & Disclosure Form EXAMPLE for Sole Trader (PDF 273Kb)	How a Sole Trader should complete the Data Protection and Disclosure Declaration	PDF	273Kb	DOWNLOAD
Data Protection & Disclosure Form EXAMPLE for Corporate Guarantor (PDF 358Kb)	How a Corporate Guarantor should complete the Data Protection and Disclosure Declaration	PDF	358Kb	DOWNLOAD
Data Protection & Disclosure Form EXAMPLE for Partnership (PDF 297Kb)	How a Partnership should complete the Data Protection and Disclosure Declaration	PDF	297Kb	DOWNLOAD
Data Protection & Disclosure Form EXAMPLE for a Corporate Company (PDF 185Kb)	How a Corporate Company should complete the Data Protection and Disclosure Declaration	PDF	185Kb	DOWNLOAD

Guarantees

Document Name	Description	Type	Size
Corporate Guarantee and Indemnity Unlimited - HCBF403 01.15 (PDF 296Kb)	Signed by a Corporate Entity as the Guarantor	PDF	296Kb	DOWNLOAD
Personal Guarantee and Indemnity Unlimited - HCBF401 01.20 (PDF 670Kb)	Signed by an Individual as the Guarantor	PDF	670Kb	DOWNLOAD

Side letters that form part of a deal

Document Name	Description	Type	Size
Change of Registration Number Letter (PDF 69Kb)	To be completed, signed & returned by the customer when the registration number on the agreement is incorrect	PDF	69Kb	DOWNLOAD
Change of Serial Number Letter (PDF 67Kb)	To be completed, signed & returned by the customer when the serial number on the agreement is incorrect	PDF	67Kb	DOWNLOAD
Declaration for Exemption relating to Businesses 11.19 (PDF 139Kb)	To be signed by all partners, sole traders, private individuals and unincorporated associations when the asset is for business use	PDF	139Kb	DOWNLOAD
Pre Registration Letter 02.20 (PDF 109Kb)	Used when the agreement starts before the vehicle is registered on the road. Credit to agree	PDF	109Kb	DOWNLOAD
High Net Worth Acknowledgement V3 02.20 (PDF 202Kb)	Signed by the customer confirming they have used a statement of High Net Worth to take advantage of a non-regulated product	PDF	202Kb	DOWNLOAD
Statement of High Net Worth v2 02.20 (PDF 164Kb)	For any individual that earns £150k+ and/or owns £500k+ worth of assets excluding their primary residence. Must be signed by the accountant who is a member of permitted association	PDF	164Kb	DOWNLOAD
Payment Schedule Applicable to Soft Asset Hire Agreement & Fixed Period Hire Agreement (PDF 198Kb)	For use when the payment lines exceed the number of payment lines on the soft asset hire agreement	PDF	198Kb	DOWNLOAD
Payment Schedule Applicable to Finance Lease Hire Agreement or Minimum Period Hire Agreement (PDF 199Kb)	For use when the payment lines exceed the number of payment lines on the hire agreement	PDF	199Kb	DOWNLOAD
Payment Schedule to Hire Purchase Agreement (PDF 513Kb)	For use when the payment lines exceed the number of payment lines on the HP agreement	PDF	513Kb	DOWNLOAD
HCBF635 V3 03.20 Sale & Purchase Agreement (PDF 193Kb)	To be signed where the Customer is the supplier on the deal	PDF	193Kb	DOWNLOAD
Schedule of Goods 01.15 (PDF 88Kb)	Used for multiple assets that do not fit under the goods section on the document	PDF	88Kb	DOWNLOAD

Forms that Credit may ask for

Document Name	Description	Type	Size
Acceptance Certificate 02.20 (PDF 76Kb)	Confirmation that the customer is happy with the goods they have received.	PDF	76Kb	DOWNLOAD
Acceptance Certificate Auction 04.20 (PDF 173Kb)	Acceptance Certificate for when buying assets from Auction	PDF	173Kb	DOWNLOAD
Asset Inspection Form 08.18 (PDF 345Kb)	Form to be completed by an authorised person to show the asset has been checked and approved. Photos to be attached.	PDF	345Kb	DOWNLOAD
Landlords Waiver 02.20 (PDF 351Kb)	The Waiver needs to be signed by the landlord to acknowledge that the goods belong to Hitachi & not the customer whilst under finance.	PDF	351Kb	DOWNLOAD
Mileage Confirmation for Balloon Purposes 02.20 (PDF 61Kb)	Customer confirmation of anticipated mileage where an enhanced balloon for a car has been agreed.	PDF	61Kb	DOWNLOAD
LTSL Non Regulated Agreement Specific - No End User Agreement 04.20 (PDF 138Kb)	For Non-Regulated business on an agreement specific basis only. No end user agreement required for review by HCBF	PDF	138Kb	DOWNLOAD
Personal Asset and Liability 08.19 (PDF 404Kb)	Personal Asset and Liability Form to be completed and returned by the customer	PDF	404Kb	DOWNLOAD

Useful Information and Direct Debit Mandate

Document Name	Description	Type	Size
CCA Regulated Vs Non-Regulated Flowchart with doc versions 10.18 v10. (PDF 265Kb)	Flowchart to help determine which product the deal should be signed on including if a HNW or Business Use Declaration should be signed	PDF	265Kb	DOWNLOAD
Direct Debit Mandate 01.20 (PDF 35Kb)		PDF	35Kb	DOWNLOAD
Evidence of Identity or Address 03.20 (PDF 125Kb)	Acceptable forms of proof of identification and address	PDF	125Kb	DOWNLOAD
Privacy Notice (Electronic) 09.19 (PDF 108Kb)	Privacy Notice suitable to be viewed online & forwarded on email to customers	PDF	108Kb	DOWNLOAD
Privacy Notice 09.19 (PDF 109Kb)	Privacy Notice suitable for printing and posting to customers	PDF	109Kb	DOWNLOAD
Vulnerable Customer Toolkit 02.20 (PDF 1MB)	Vulnerable Customer Toolkit Guide	PDF	1MB	DOWNLOAD
Hitachi Capital Business Finance Bank Details 05.20 (PDF 91Kb)	Hitachi Capital Business Finance Bank Details	PDF	91Kb	DOWNLOAD
Introducer Information Guide v 1.1 Nov 18 (PDF 148Kb)	Introducer Information Guide v 1.1 Nov 18	PDF	148Kb	DOWNLOAD
Sale and Purchase Checklist (PDF 81Kb)	Checklist for Sale and Purchase agreements	PDF	81Kb	DOWNLOAD
Supplier Invoice Checklist (PDF 78Kb)	Requirements for Supplier Invoices to Hitachi	PDF	78Kb	DOWNLOAD
Customer Letter to Dealer to make Invoice out to HCBF (PDF 314Kb)	Letter from and completed by the customer to the dealer to instruct them to create an invoice to HCBF	PDF	314Kb	DOWNLOAD

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Hitachi Capital (UK) PLC is authorised and regulated by the Financial Conduct Authority. Financial Services Register no. 704348.
The register can be accessed through http://www.fca.org.uk

Registered Office: Hitachi Capital House, Thorpe Road, Staines-upon-Thames, Surrey, TW18 3HP. Registered in Cardiff under company no. 1630491