Broker Document Portal - Commercial

Your finance documents all in one place

At Hitachi Capital Business Finance, we’re committed to making your customer's experience the best as possible. Below you will find all the documents relevant to your type of deal.

Hire Purchase Non-Regulated

Document Name	Description	Type	Size
Non Regulated Hire Purchase - HCBF310 V5 04.19 (PDF 2MB)	Available for Limited Companies, 4 or more partners or £25k+ Business Use Assets	PDF	2MB	DOWNLOAD
Non Regulated Hire Purchase (below £50,000) Short Form - HCBF280 V4 04.19 (PDF 886Kb)	For Non-Regulated agreements where the amount of credit is under £50k	PDF	886Kb	DOWNLOAD
Variable Rate Hire Purchase Non Regulated - HCBF240 V4 04.19 (PDF 1MB)	Non-Regulated Variable Rate linked to LIBOR. Please refer to your account manager if you have not been sold this product previously	PDF	1MB	DOWNLOAD

Hire Purchase CCA Regulated

Document Name	Description	Type	Size
Regulated Hire Purchase - HCBF260 V7 04.21 (PDF 834Kb)	For Sole Traders, 2 or 3 Partners where the total amount of credit is £25k or less or if it is a private use asset for a private individual below £60,260	PDF	834Kb	DOWNLOAD
Hire Purchase Regulated £60,260+ with addendum - HCBF261 V7 04.21 (PDF 2MB)	For Sole Traders, 2/3 Partners who wish to finance a private use horsebox, motorhome or car over £60,260. The Agreement must be signed on Trade Premises	PDF	2MB	DOWNLOAD

Leases

Document Name	Description	Type	Size
Dual Purpose Finance Lease Hire Agreement - HCBF350 V5 04.19 (PDF 2MB)	Applicable for both Regulated and Non-Regulated Customers, SPR and Rebate Percentage present (Business Use Only)	PDF	2MB	DOWNLOAD
Dual Purpose Fixed Period Hire Agmt for Soft Assets - HCBF352 V4 11.20 (PDF 1MB)	Applicable for both Regulated and Non-Regulated customers, to be signed for soft assets (Business Use Only)	PDF	1MB	DOWNLOAD
Dual Purpose Minimum Period Hire Agmt for Soft Assets - HCBF353 V2 11.20 (PDF 1MB)	Applicable for both Regulated and Non-Regulated customers, to be signed for soft assets (Business Use Only)	PDF	1MB	DOWNLOAD
Purchase Contract for Soft Asset Hire Agreements (PDF 292Kb)	For Soft Asset deals only. To be completed and signed by the introducer who agrees to buy the asset back at the end of Agreement.	PDF	292Kb	DOWNLOAD
Buyback Agreement - HCBF607 V4 05.18 (PDF 317Kb)	Where the third party opts to buyback the goods at the end of the agreement	PDF	317Kb	DOWNLOAD

Return Conditions

Document Name	Description	Type	Size
Return Conditions Grounds Maintenance, Material Handling and Construction HCBF627 01.15 (PDF 217Kb)	This covers: Groundscare including golf carts, construction, materials handling & standard agricultural assets	PDF	217Kb	DOWNLOAD
Return Conditions Trailers HCBF632 01.15 (PDF 258Kb)	This covers: Trailers only	PDF	258Kb	DOWNLOAD
Return Conditions Commercial Vehicles HCBF631 V3 02.15 (PDF 338Kb)	This Covers: Heavy goods vehicles, light commercial vehicles, bus & coaches	PDF	338Kb	DOWNLOAD
General Return Conditions HCBF628 01.15 (PDF 590Kb)		PDF	590Kb	DOWNLOAD

The Recovery Loan Scheme

Document Name	Description	Type	Size
RLS Knowledge Test 06.21 (PDF 47Kb)	To be completed by the Introducer	PDF	47Kb	DOWNLOAD
RSL Introducer Guide 09.21 (PDF 54Kb)	Recovery Loan Scheme Introducer Guide	PDF	54Kb	DOWNLOAD
RSL FAQs 06.21 (PDF 28Kb)	Recovery Loan Scheme FAQs	PDF	28Kb	DOWNLOAD
RLS Introducer Application Eligibility Assessment - BF813 10.21 (PDF 330Kb)	Introducer Application Eligibility Assessment	PDF	330Kb	DOWNLOAD
RLS Features For Borrowers - BF815 05.21 (PDF 98Kb)	Features For Borrowers	PDF	98Kb	DOWNLOAD
RLS Location Questions Additional Questionnaire - BF819 06.21 (PDF 177Kb)	Location Questionnaire	PDF	177Kb	DOWNLOAD
RLS Introducer Payment Checklist - BF814 05.21 (PDF 112Kb)	Introducer Payment Checklist	PDF	112Kb	DOWNLOAD
RLS Facility Letter - BF820 07.21 (PDF 279Kb)	Facility Letter	PDF	279Kb	DOWNLOAD
RLS Data Protection And Disclosure Declaration Borrower - BF812 05.21 (PDF 230Kb)	Data Protection And Disclosure Declaration - Borrower	PDF	230Kb	DOWNLOAD
RLS Data Protection And Disclosure Declaration Personal Guarantor - BF811 05.21 (PDF 200Kb)	Data Protection And Disclosure Declaration Personal - Guarantor	PDF	200Kb	DOWNLOAD
RLS Principal Private Residence Declaration - BF810 05.21 (PDF 54Kb)	Principal Private Residence Declaration	PDF	54Kb	DOWNLOAD

Guarantees

Document Name	Description	Type	Size
Corporate Guarantee and Indemnity Unlimited - HCBF403 01.15 (PDF 296Kb)	Signed by a Corporate Entity as the Guarantor	PDF	296Kb	DOWNLOAD
Personal Guarantee and Indemnity Unlimited - HCBF401 01.20 (PDF 670Kb)	Signed by an Individual as the Guarantor	PDF	670Kb	DOWNLOAD

Side letters that form part of a deal

Document Name	Description	Type	Size
Change of Registration Number Letter (PDF 70Kb)	To be completed, signed & returned by the customer when the registration number on the agreement is incorrect	PDF	70Kb	DOWNLOAD
Change of Serial Number Letter (PDF 67Kb)	To be completed, signed & returned by the customer when the serial number on the agreement is incorrect	PDF	67Kb	DOWNLOAD
Declaration for Exemption relating to Businesses 11.19 (PDF 139Kb)	To be signed by all partners, sole traders, private individuals and unincorporated associations when the asset is for business use	PDF	139Kb	DOWNLOAD
Pre Registration Letter 02.20 (PDF 109Kb)	Used when the agreement starts before the vehicle is registered on the road.	PDF	109Kb	DOWNLOAD
High Net Worth Acknowledgement V3 02.20 (PDF 202Kb)	Signed by the customer confirming they have used a statement of High Net Worth to take advantage of a non-regulated product	PDF	202Kb	DOWNLOAD
Interest calculation rate from LIBOR to SONIA letter 08.21 (PDF 356Kb)	Required with every Variable Rate Agreement dated on or after 1 October 2021	PDF	356Kb	DOWNLOAD
Statement of High Net Worth v2 02.20 (PDF 164Kb)	For any individual that earns £150k+ and/or owns £500k+ worth of assets excluding their primary residence. Must be signed by the accountant who is a member of permitted association	PDF	164Kb	DOWNLOAD
Payment Schedule Applicable to Soft Asset Hire Agreement & Fixed Period Hire Agreement (PDF 198Kb)	For use when the payment lines exceed the number of payment lines on the soft asset hire agreement	PDF	198Kb	DOWNLOAD
Payment Schedule Applicable to Finance Lease Hire Agreement or Minimum Period Hire Agreement (PDF 199Kb)	For use when the payment lines exceed the number of payment lines on the hire agreement	PDF	199Kb	DOWNLOAD
Payment Schedule to Hire Purchase Agreement (PDF 513Kb)	For use when the payment lines exceed the number of payment lines on the HP agreement	PDF	513Kb	DOWNLOAD
HCBF635 Sale & Purchase Agreement (PDF 237Kb)	To be signed where the Customer is the supplier on the deal	PDF	237Kb	DOWNLOAD
Schedule of Goods 01.15 (PDF 88Kb)	Used for multiple assets that do not fit under the goods section on the document	PDF	88Kb	DOWNLOAD

Forms that Credit may ask for

Document Name	Description	Type	Size
Acceptance Certificate 02.20 (PDF 76Kb)	Confirmation that the customer is happy with the goods they have received.	PDF	76Kb	DOWNLOAD
Acceptance Certificate Auction 04.20 (PDF 173Kb)	Acceptance Certificate for when buying assets from Auction	PDF	173Kb	DOWNLOAD
Asset Inspection Form 08.18 (PDF 345Kb)	Form to be completed by an authorised person to show the asset has been checked and approved. Photos to be attached.	PDF	345Kb	DOWNLOAD
Confirmation for use of Personal Savings 07.20 (PDF 267Kb)	For use when credit have requested confirmation of the use of personal savings to make payments on your agreement	PDF	267Kb	DOWNLOAD
Landlords Waiver 02.20 (PDF 351Kb)	The Waiver needs to be signed by the landlord to acknowledge that the goods belong to Hitachi & not the customer whilst under finance.	PDF	351Kb	DOWNLOAD
LTSL Non Regulated Agreement Specific - No End User Agreement 04.20 (PDF 138Kb)	For Non-Regulated business on an agreement specific basis only. No end user agreement required for review by HCBF	PDF	138Kb	DOWNLOAD
Personal Asset and Liability 08.19 (PDF 404Kb)	Personal Asset and Liability Form to be completed and returned by the customer	PDF	404Kb	DOWNLOAD
Mileage Confirmation for Balloon Purposes 02.21 (PDF 81Kb)	Customer confirmation of anticipated mileage where an enhanced balloon for a car has been agreed.	PDF	81Kb	DOWNLOAD

Useful Information and Direct Debit Mandate

Document Name	Description	Type	Size
CCA Regulated Vs Non-Regulated Flowchart with doc versions V11 05.21 (PDF 333Kb)	Flowchart to help determine which product the deal should be signed on including if a HNW or Business Use Declaration should be signed	PDF	333Kb	DOWNLOAD
Direct Debit Mandate 01.20 (PDF 35Kb)		PDF	35Kb	DOWNLOAD
Evidence of Identity or Address 03.20 (PDF 125Kb)	Acceptable forms of proof of identification and address	PDF	125Kb	DOWNLOAD
Vulnerable Customer Toolkit 02.20 (PDF 1MB)	Vulnerable Customer Toolkit Guide	PDF	1MB	DOWNLOAD
Hitachi Capital Business Finance Bank Details 06.20 (PDF 196Kb)	Hitachi Capital Business Finance Bank Details	PDF	196Kb	DOWNLOAD
Introducer Information Guide v 1.1 Nov 18 (PDF 148Kb)	Introducer Information Guide v 1.1 Nov 18	PDF	148Kb	DOWNLOAD
Supplier Invoice Checklist (PDF 78Kb)	Requirements for Supplier Invoices to Hitachi	PDF	78Kb	DOWNLOAD
Customer Letter to Dealer to make Invoice out to HCBF (PDF 314Kb)	Letter from and completed by the customer to the dealer to instruct them to create an invoice to HCBF	PDF	314Kb	DOWNLOAD
Payout Checklist 01.2021 (PDF 194Kb)	A Checklist for Brokers to use when completing a deal transaction with a customer	PDF	194Kb	DOWNLOAD
Sale & Purchase Checklist Incl. Acceptable Proof Of Payment 01.21 (PDF 310Kb)	Sale & Purchase Checklist Incl. Acceptable Proof Of Payment 01.21	PDF	310Kb	DOWNLOAD
Privacy Notice 04.21 (PDF 234Kb)	Privacy Notice suitable for printing and posting to customers	PDF	234Kb	DOWNLOAD
Privacy Notice (Electronic) 04.21 (PDF 251Kb)	Privacy Notice suitable to be viewed online & forwarded on email to customers	PDF	251Kb	DOWNLOAD

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Hitachi Capital (UK) PLC is authorised and regulated by the Financial Conduct Authority. Financial Services Register no. 704348.
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Registered Office: Hitachi Capital House, Thorpe Road, Staines-upon-Thames, Surrey, TW18 3HP. Registered in Cardiff under company no. 1630491. ICO registration reference Z5360808.